For any company bank and/or credit card accounts, we need transaction details for the entire year.

What works best is monthly PDF statements downloaded from your bank for all 12 months of the year. Watch the dates on credit card statements as sometimes we need the month after year end to get all transactions.

Even better than PDF statements is the transactions for the year downloaded in QuickBooks format (qbo) which can be obtained by:

1. Navigating to the transactions view for the account

2. Modify the date range to include the full year (e.g., January 1 to December 31)

3. Click the download button and select Quickbooks as the file format

As a final format option, drop off the paper statements for the year.

If you leased, bought or sold any vehicles or other major pieces of equipment or property, please send us any agreements or documentation related to that (e.g., bill of sale, lawyer closing documents, lease agreement).

Please provide any statements or agreements for new financing or leases signed during the year.

For existing loans, we need a statement for the last day of the company year (e.g., mortgage balance as of December 31).

For any lines of credit – whether in the company name, or personal if used for business activity – we need monthly statements for the year.

If you have stockpiles of anything (e.g., widgets and whatsits, merch, gravel, furnaces) a summary of those items including how many you have and what they cost you.

There are two main categories here: Self-Directed (i.e., investments that you buy/sell/manage) and Managed (i.e., investing managed by a broker/investment advisor).

For self-directed investments, we need monthly statements or annual reporting that captures the activity for the year along with any tax documents that you can retrieve from the investment portal.

For managed investments, typically annual reporting documents from your advisor are sufficient; please confirm contact information for this individual so we can reach out directly with any requests (especially if this has changed during the year).

Personally-paid expenses

If you paid for any business expenses using cash or personal cards, we’ll need receipts or a summary of these amounts.

Mileage

If you drove a personal vehicle for business purposes during the year, we’ll need total business kilometres driven.

LOA

If you worked out of town, we’ll need to know the total number of days during the year